Administrative Officer

Responsibilities: 
Administrative & Operational Support
 • Provide administrative support including procurement process, disbursement process, document controls for the Technology division. 
 • Compile and record data in Technology division to support other departments, such as timesheets, man-month consumption basic engineering information in SharePoint. 
 • Support day-to-day operational activities and team coordination. 
 • Support data entry and maintain knowledge management system and operational databases or tracking systems. 
 • Support company events, workshops, audits, and internal activities related to the Technology team. 
 • Other assignments.

Coordination & Communication
 • Coordinate with internal departments such as HR, Finance & Accounting, Purchasing, IT , and etc. 
 • Communicate with vendors, suppliers, and external service providers. 
 • Track project timelines, purchase requests, and operational tasks to ensure timely completion. 
 • Update the instrument/equipment list and calibration schedule in TE. 

Procurement & Expense Support
 • Support PR/PO processes, invoice coordination, and expense tracking. 
 • Ensure the annual renewal and timely payment of subscribed contracts and software licenses. 
 • Track department’s budget usage to ensure the efficiency of the purchasing process flow. 


Specifications:
 • Bachelor's degree in Business Administration, or related field.
 • 1-3 years of in administrative or operational support roles, preferably in a technology or engineering environment.
 • Proficient in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools.
 • Good organizational and coordination skills.
 • Strong communication and interpersonal skills.
 • Able to handle multiple tasks and work under pressure and time constraints.
 • Good command of English is preferred. 
 • Service-minded, energetic, and enthusiastic with a proactive attitude.
 • Fast learner and adaptable to dynamic environments.
 • Detail-oriented, highly organized and strong sense of responsibility and confidentiality.
 • Team player with good coordination skills.
 • Excellent communication and interpersonal skills. 
 • Experience with ERP systems is preferred
 • Strong analytical and problem-solving skills and attention to detail.