HR Supervisor: Visa, Work Permit and Work Permit

Job Responsibilities 
1. Visa and Work Permit Management:
• Handle all aspects of the visas and work permit process for expatriate employees, including applications, renewals, cancellations and 90-day report.
• Ensure compliance with local immigration laws and regulations.
• Coordinate with government agencies, embassies, and legal counsel to facilitate the smooth processing of visas and work permits.
• Maintain accurate records and monitoring the deadline of visa and work permit status for all expatriate employees.
• Provide guidance and support to expatriates on immigration-related matters.
• Keep abreast of changes in immigration laws and regulations and advise management on the implications.
2. Recruitment and Onboarding Process:
• Manage the end-to-end recruitment process, including job postings, sourcing candidates, and interviewing.
• Implement strategies to attract top talent and build a strong employer brand.
• Looking for new channels for job advertising.
• Ensure the hiring process is smooth, offer, contract, Social Security Fund, Criminal Check, Health Checkup, etc.
• Implement the orientation program for the new hire.
• Ensure a smooth and positive candidate experience throughout the recruitment and hiring process.
• Monitor the staff movement, probation period of new hire and coordinate with the line managers for the evaluation.
3. Employee Relations:
• Work closely with HR Manager to manage employee relations issues, including conflict resolution, grievances, and disciplinary actions, ensuring fair and consistent application of policies.
• Promote a positive work environment and organizational culture that supports employee engagement and productivity.
• Conduct exit interviews and analyze feedback to identify areas for improvement.
4. Performance Management:
• Implement the performance management process, including Task & Target setting, appraisals, and gathering the result for annual increment.
• Work with department heads to identify and address performance issues, providing coaching and support as needed.
• Develop and implement employee development programs to enhance skills and career growth.
• Ensure alignment between individual performance goals and overall organizational objectives.
5. Training and Development:
• Identify training needs and develop programs to enhance employee skills and capabilities.
• Oversee the implementation of in-house training programs, technical training, leadership development, and other initiatives.
• Evaluate the effectiveness of training programs and make adjustments as necessary to meet the evolving needs of the organization.
6. Compliance and Legal:
• Ensure compliance with all applicable labor laws, regulations, and company policies.
• Keep abreast of changes in labor legislation and advise management on necessary actions.
7. HRIS
• Manage the day-to-day operations of the HRIS on the current HR application (People Plus), including data entry and troubleshooting.
• Develop user guides, training materials, and FAQs to assist employees in effectively using the HR application.
• Serve as the primary point of contact for HR application-related inquiries and issues.

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• A minimum of 3 years of experience in HR role
• Able to communicate in English with expatriate employee
• Strong knowledge of HR principles, practices, and employment laws.
• Proficiency in HRIS and other HR-related software.
• Excellent communication, interpersonal, and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of integrity, professionalism, and confidentiality.